Three-Minute ERG Events at Enterprise Scale

Every ERG event needs a deck, a room, promotion, and follow-up. Your leaders have the expertise—but not the extra hours. Today that changes: the ERG Event Manager AI Worker turns three hours of coordination into three minutes of delegation.

You run an Employee Resource Group program. Hundreds of events a year. Lunch and learns. Speaker series. Professional development sessions. Every single one requires a presentation. And every single presentation looks different. Some are polished. Some are... not. Your senior leaders are brilliant at their jobs—but asking them to spend hours building slides and booking rooms? That's not the best use of their time. Or yours. What if the bulk of that work—the presentation, the logistics, the promotion, the follow-up—happened in three minutes instead of three hours?

Who Benefits Most

Designed for CHROs, VP of HR, DEI leaders, and ERG program managers who run 50–500+ events a year across geographies. Say goodbye to fragmented slides, ad‑hoc logistics, inconsistent promotion, limited attendance data, and manual reporting.

This worker standardizes quality, frees senior leaders to teach and connect—not build decks and chase room booking, and gives you reporting you can trust. The result: more events, higher attendance, lower cost.

ERG Event Manager AI Worker in Action

Scenario 1: Lunch & Learn with a VP speaker — You type: "Inclusive leadership, Maria Gomez, May 14, 12–12:45pm. Audience: managers." The worker drafts a 30-minute branded deck with speaker notes, books a 60-seat room with AV, sends a Teams invite, and posts announcements to Teams and Viva Engage. Afterward, it emails attendees a 2-minute survey and compiles the report.

Scenario 2: Career growth panel — You give themes and panelists. The worker creates slides, a moderator guide, RSVPs, and a catering ticket. It tracks accept/decline, sends reminders, and logs results in your ERG tracker. You only tweak tone and approve.

Scenario 3: External speaker series — The worker generates the deck, contract checklist, security access request, and marketing copy variants for email and Teams. It ensures compliance logging and pulls a post-event insights pack for your CHRO update.

Think about what this means for your leaders. They're not spending their Tuesday nights building slides. They're not chasing down room bookings or catering orders. They show up, make the talk track their own, and deliver the event. That's delegation.

Real delegation. Not to another overwhelmed team member—but to an AI Worker that handles the details so your people can focus on what actually matters: connecting with employees, sharing expertise, building culture.

And for you? You get consistency across every event. You get data you can actually use. You get a program that scales without scaling headcount.

The ERG Event Manager AI Worker Blueprint

This worker guides ERG leaders through a five-phase lifecycle. You give it one prompt: the topic, the speaker, the date. That's it.

Within minutes, this AI Worker produces a complete 30-minute presentation—branded to your company standards. Consistent quality. Every time. No more cobbled-together decks. No more last-minute scrambles. But it doesn't stop there.

The AI Worker books the conference room. Coordinates catering. Schedules the event in your internal calendar. Creates promotional materials for Slack, email, and your intranet. Logs everything for compliance and reporting.

After the event? It sends out RSVP capture, tracks attendance, and deploys a satisfaction survey—all automatically feeding into your reporting dashboards.

Deployment & Integration

Works where your teams already are: chat in Microsoft Teams, email via Outlook, and a secure web interface. Operates in chat, automated workflows, or API-triggered sequences. Deploy cloud-first with on‑prem or hybrid options to meet IT policy. 

The Business Impact

For a standard HR engagement program running 100 or more events annually, this AI Worker generates $326,000 in recurring EBITDA impact. How? Two ways. First, you're saving hundreds of hours of senior leadership time—time that gets reallocated to higher-value work. Second, better programming means better retention. Employees who feel invested in stay longer. That's not a soft metric. That's margin.

Time savings: 5–7 hours saved per event across content, logistics, and promotion. At 100 events, that’s 500–700 hours back—often from senior leaders.

Capacity: Move from "a few per month" to "program at scale"—2–3x more events without adding headcount.

Quality and consistency: On-brand decks, no scheduling conflicts, repeatable promotion. Expect 60–80% fewer logistics errors and a measurable lift in attendance.

EBITDA impact: For 100 events, combine labor savings (e.g., ~$1,120/event blended) with even a modest retention lift (preventing 3–5 unwanted exits) to reach the cited $326,000 annual EBITDA improvement—on a worker that costs a fraction of that.

Tool consolidation: Replace miscellaneous deck plugins, ad‑hoc event mailers, and survey point tools. EverWorker centralizes execution with audit trails.

Start Transforming HR Programs Today

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Start Transforming HR Today

The question isn't whether AI can transform your HR programs, but which use cases deliver ROI fastest and how to deploy them without the typical implementation delays. That's where strategic guidance makes the difference between pilots that stall and AI workers that ship value in weeks.

In a 45-minute AI strategy call with our Head of AI, we'll analyze your specific business processes and uncover your top 5 highest ROI AI use cases. We'll identify which blueprint AI workers you can rapidly customize and deploy to see results in days, not months.

You'll leave the call with a prioritized roadmap of where AI delivers immediate impact for your organization, which processes to automate first, and exactly how EverWorker's AI workforce approach accelerates time-to-value. No generic demos—just strategic insights tailored to your operations.

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